3 Ways to Make Sure You and Your Team Are Always on the Same Page

Keeping your team on the same page as you is essential for the successful execution of a project. Your team will complete tasks quicker when they fully understand what’s expected of them. You can make sure you and your team are always on the same page by holding weekly meetings, using helpful software and communicating effectively.

Weekly Meetings

MobileDay recommends that teams should have weekly meetings to check progress on task completion and address any problems or questions the team has. Weekly meetings help keep everyone on the same page because team members are able to discuss the project and ask questions while everyone is present.

Prepare the team before meetings for focus and direction. You can create an online checklist of the tasks that are supposed to be finished and have your team check the tasks off before the meeting starts. It’s a fast way of determining what’s left to be done. You can also send polls to team members online to collect opinions on issues. This frees up time at the meeting to spend on discussing more important matters.

Use Software

EPMA says that every project can have a dedicated site where team members can collaborate, share documents, raise issues, and so on. Online project management tools like Trello, Scoro, and Proofhub make this easy to do. You don’t have to handle any of the coding when you use one of these platforms. Some project management tools have a free version that you can use. You and your team can monitor the progress of projects and ask questions pertaining to a certain task from within the software. It saves time and helps the team stay on the same page since other members can see what questions were already asked.

Communicate Effectively

Azendoo explains how a team that doesn’t communicate well is like an engine that has been broken down into its separate parts. All are in great working order, well-oiled and cared for, but without the rest of the engine components, the individual parts just won’t work how they were supposed to. Stay patient when you need to repeat yourself. When a workplace is hectic, people may forget about important notes, which is another reason you want to remind them. Also, get into the habit of explaining the “why” behind tasks in the project to help motivate the team. Many people want to know the reasoning behind their work and not just the “what” and “how.”

Make sure that you and your team are always on the same page by communicating effectively, using software and holding weekly meetings. Online project management software makes communication faster and improves the organization of the project. It saves everyone time as well. You can focus on the critical issues during your weekly meetings as the smaller things can be ironed out through the software.

Are you looking for more advice and information on how to pull your team together and improve your leadership skills? Check out these other helpful articles from Chance and Confidence: